Description

Responsible for managing the monthly financial close process, including preparation of third-party contract billing, childcare parent billing, monthly journal entries, reconciliation of general ledger accounts, and supervision of Staff Accountant and Accounting Clerk. In addition, assists the CFO in the preparation of the annual budget, annual audit schedules and auditor requests, and state financial statements as well as other ad hoc projects.

RESPONSIBILITIES:

• Daily remote deposit of checks received and update of cash flow spreadsheet. Ensure that clearing account balances are zero. Overseeing daily cash receipts posting to general ledger by the Staff Accountant.
• Supervision of weekly AP check runs as input by Staff Accountant prior to checks being cut.
• Import payroll entries to general ledger.
• Preparation of monthly third-party contract billing.
• Oversee preparation of monthly childcare contract billing by Staff Accountant.
• Oversee preparation of invoices for other services by Staff Accountant.
• Prepare and record monthly closing entries.
• Record monthly membership income and EFT payments from Twin Oaks billing summary reports.
• Supervision of monthly reconciliation of bank accounts by Staff Accountant.
• Research and resolve all inquiries regarding general ledger transactions.
• Prepare and analyze monthly revenue and expense financial statements and reports prior to delivering to CFO, ensuring all activity has been recorded.
• Oversee distribution of monthly financial reports to department directors.
• Monthly reconciliation of AR, AP, Clearing Accounts, AR Other, Accrued Misc. Expense Accounts. Quarterly reconciliation of all other balance sheet accounts.
• Preparation of Weekly childcare parent billing and Transitional Housing Program billing.
• Oversee daily posting of childcare payments and Transitional Housing Program payments by Staff Accountant.
• Research childcare parent account inquiries and assist in maintaining childcare billing system.
• Assist CFO with contract amendments as needed.
• Assist CFO with preparation for monthly Finance Committee meetings.
• Assist CFO with the preparation of the annual operating budget.
• Assist CFO with the annual independent audit. Prepare audit schedules and provide information and documentation requested by the auditors in a timely fashion.
• Complete quarterly close of two related companies and prepare for independent auditor quarterly review.
• Review scholarship applications from wellness and health equity department and Transitional Housing Program.
• Cross-train and be capable of completing the duties of the Staff Accountant and Accounting Clerk in their absence.
• Provide backup support for front desk as needed.
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree in Accounting
• 3 – 5 years related experience
• Management or supervisory experience preferred
• Ability to multi-task in a fast paced environment
• Excellent organization and interpersonal skills
• Experience with Accounting software, preferably Accufund.
• Proficiency in Excel

PHYSICAL DEMANDS:

The ability to operate the equipment necessary to perform the essential functions of this job.